About the Role
Nexist is looking for a proactive and highly organized Executive & Admin Assistant to serve as a strategic partner to our leadership team. In this pivotal role, you will go beyond traditional administrative tasks to become a vital extension of our executive operations. We are a forward-thinking organization that values efficiency, clear communication, and the ability to thrive in a fast-paced, digital-first environment. As a 100% remote team member, you will have the autonomy to manage complex workflows while ensuring our executive office operates with seamless precision across international time zones.
The ideal candidate is a master of logistics with a refined professional demeanor and the ability to anticipate needs before they arise. Whether you are managing intricate travel arrangements, overseeing sensitive communications, or coordinating high-level projects, your contribution will directly impact our company's scalability and success. We provide a collaborative culture where your expertise in organizational management is respected and your professional growth is supported.
Key Responsibilities- Manage complex executive calendars, prioritizing high-value meetings and resolving scheduling conflicts with minimal supervision.
- Act as the primary point of contact for internal and external stakeholders, ensuring professional and timely correspondence.
- Coordinate end-to-end international travel itineraries, including flights, accommodations, visa requirements, and ground transportation.
- Organize and facilitate virtual board meetings and leadership summits, including agenda preparation and meticulous minute-taking.
- Oversee administrative projects and workflows to ensure deadlines are met across various departments.
- Handle sensitive and confidential information with the highest level of discretion and professional integrity.
- Conduct research and prepare comprehensive reports, briefing documents, and presentation decks for executive review.
- Streamline internal administrative processes by implementing new digital tools and organizational systems.
- Minimum of 5 years of experience in an Executive Assistant or Senior Administrative role within a corporate or high-growth startup environment.
- Proven track record of supporting C-suite executives in a fully remote or distributed team setting.
- Exceptional written and verbal communication skills, with the ability to draft professional content on behalf of leadership.
- Advanced proficiency in digital productivity suites, including Google Workspace, Microsoft 365, and project management tools like Asana or Slack.
- Superior organizational skills with an obsessive attention to detail and the ability to manage multiple competing priorities.
- A proactive problem-solver mindset with the ability to navigate ambiguity and make informed decisions independently.
- Flexibility to work across various time zones as required by the executive team's schedule.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Competitive compensation package with performance-based incentives.
- 100% remote work flexibility, allowing you to work from anywhere in the world.
- Generous paid time off and international holiday observance.
- Professional development budget for certifications and specialized training.
- A dynamic and inclusive company culture that celebrates diversity and innovation.
- Home office stipend to ensure you have a comfortable and productive workspace.
- Opportunities for long-term career advancement within a global organization.