About the Role
Spriggs Excavation, Inc. is looking for a dedicated and resourceful Executive Assistant to provide high-level administrative support to our President in a fully remote capacity. As a key partner to our leadership, you will be responsible for streamlining operations, managing complex schedules, and ensuring that the President’s focus remains on strategic growth. This position is ideal for a self-motivated professional who thrives in a fast-paced environment and possesses the maturity to handle sensitive information with absolute discretion.
In this role, you will act as the primary point of contact for internal and external stakeholders, bridging the gap between executive vision and daily execution. We are seeking a candidate who is not just an assistant, but a strategic thinker capable of anticipating needs before they arise. Whether you are managing intricate travel logistics or preparing detailed reports, your contribution will be vital to the continued success and operational excellence of Spriggs Excavation, Inc.
Key Responsibilities- Manage and maintain the President’s complex calendar, including scheduling meetings, conferences, and internal briefings across multiple time zones.
- Serve as the primary gatekeeper, vetting and prioritizing incoming communications, emails, and phone calls to optimize the President’s time.
- Coordinate comprehensive travel arrangements, including flights, lodging, and ground transportation, ensuring all itineraries are detailed and seamless.
- Prepare, edit, and format high-quality documents, presentations, and reports for executive meetings and board reviews.
- Conduct thorough research on various industry topics, providing summarized briefs to assist in executive decision-making processes.
- Oversee project management tasks, tracking progress on key initiatives and following up with department heads to ensure deadlines are met.
- Handle confidential business and personal matters with the highest level of professionalism and integrity.
- Assist in the organization of virtual company events, webinars, and leadership retreats.
- Minimum of 5 years of experience as an Executive Assistant, ideally supporting C-suite or senior-level management.
- Exceptional written and verbal communication skills, with a keen eye for detail and professional etiquette.
- Proven ability to work independently in a 100% remote environment, demonstrating high levels of self-discipline and reliability.
- Advanced proficiency in the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and digital project management tools.
- Strong analytical and problem-solving abilities, with a "can-do" attitude toward complex administrative challenges.
- Exceptional organizational and time-management skills, with the ability to prioritize competing tasks effectively.
- Previous experience in the construction, excavation, or industrial sectors is considered a significant advantage but is not required.
- Ability to maintain a high degree of confidentiality and exercise sound judgment in all interactions.
- Highly competitive hourly compensation ranging from $35 to $65 per hour, based on experience and qualifications.
- 100% remote work flexibility, allowing for a better work-life balance and zero commute.
- Flexible scheduling options with part-time or full-time availability considered for the right candidate.
- Opportunity to work directly with the leadership of a growing and reputable company in the excavation industry.
- Professional development support and the chance to take on increasing levels of responsibility within the organization.