Executive Assistant France

About the Role

Zirtual is a premier remote staffing platform dedicated to helping busy entrepreneurs and executives reclaim their time. We are currently seeking a proactive, bilingual Executive Assistant based in France to join our mission of providing world-class administrative support. In this role, you will act as the right hand to high-level professionals, managing complex workflows, streamlining communications, and ensuring that daily operations run with clinical precision. As a representative of Zirtual, you will be the face of excellence, blending technical proficiency with the soft skills required to navigate high-pressure environments with grace and efficiency.

As an Executive Assistant at Zirtual, your primary objective is to alleviate the administrative burden on your clients. Your daily tasks will include, but are not limited to:

• Calendar and Schedule Management: Proactively managing complex calendars, scheduling appointments, and coordinating meetings across multiple time zones while resolving scheduling conflicts before they arise.
• Communication Oversight: Managing professional email correspondence, drafting responses on behalf of the executive, and serving as a gatekeeper to ensure only high-priority items reach their desk.
• Travel Coordination: Researching, booking, and managing intricate international and domestic travel itineraries, including flights, accommodations, and ground transportation.
• Administrative Support: Handling document preparation, basic data entry, expense reporting, and digital file organization to maintain a streamlined digital workspace.
• Project Coordination: Assisting with special projects, conducting market research, and tracking deadlines to ensure project milestones are consistently met.
• Bilingual Liaison: Utilizing fluent French and English to facilitate communication between stakeholders and vendors in various geographic locations.

We are looking for a self-motivated professional who thrives in a remote environment and possesses a high degree of emotional intelligence. The ideal candidate will meet the following criteria:

• Experience: A minimum of 3-5 years of experience in an administrative support or executive assistant role, preferably in a remote or corporate setting.
• Language Proficiency: Full professional fluency in both French and English (written and verbal) is strictly required.
• Technical Proficiency: Expert-level knowledge of Google Workspace (Gmail, Calendar, Drive, Docs), Microsoft Office 365, and project management tools like Asana, Trello, or Slack.
• Organizational Excellence: Exceptional time-management skills and the ability to prioritize tasks independently without constant supervision.
• Communication Skills: Highly polished written and verbal communication skills with a focus on professional etiquette.
• Reliability: A high-speed internet connection and a dedicated, quiet home office space to ensure consistent productivity and professional video conferencing.

At Zirtual, we believe in a healthy work-life balance and provide a supportive environment for our remote team members. Our benefits package includes:

• Remote Flexibility: Enjoy the freedom of working 100% from your home office anywhere in France.
• Competitive Compensation: A professional salary that reflects your experience and the specialized nature of bilingual executive support.
• Professional Growth: Opportunities to work with diverse clients across various industries, expanding your professional network and skill set.
• Work-Life Balance: A commitment to reasonable working hours that allow you to excel professionally while maintaining your personal well-being.
• Supportive Community: Access to a network of fellow Zirtual assistants for knowledge sharing and collaborative problem-solving.

Required Skills