About the Role
CoTrain is an exclusive, vetted marketplace dedicated to connecting world-class organizations with elite subject matter experts. As we continue to scale our platform and impact, we are looking for a proactive and sophisticated Executive Assistant to serve as a strategic partner to our leadership team. This fully remote role is designed for a high-performing professional who thrives on organization, possesses impeccable communication skills, and understands the nuances of supporting executives in a high-growth technology environment.
As an Executive Assistant at CoTrain, you will be more than just an administrative lead; you will be the bridge between our leadership and our global network of experts. You will manage complex workflows, anticipate needs before they arise, and ensure that our executive team is positioned to focus on high-impact strategic initiatives. We are looking for a candidate who is detail-oriented, tech-savvy, and capable of maintaining the highest levels of confidentiality and professionalism.
Key Responsibilities- Calendar and Schedule Management: Proactively manage complex executive calendars, prioritizing meetings, resolving scheduling conflicts, and ensuring all parties are prepared with necessary materials and context.
- Communication Gatekeeping: Serve as the primary point of contact for internal and external stakeholders, managing high-volume email correspondence and representing the executive office with a professional tone.
- Project Coordination: Track progress on key departmental initiatives, follow up on action items from leadership meetings, and ensure deadlines are met across various workstreams.
- Travel and Logistics: Coordinate comprehensive travel arrangements, including international itineraries, accommodations, and expense reporting, ensuring a seamless experience from start to finish.
- Document Preparation: Draft, proofread, and format high-stakes presentations, reports, and internal communications, maintaining a consistent brand voice and aesthetic excellence.
- Marketplace Support: Assist in the coordination of vetting processes and expert onboarding within the CoTrain marketplace as needed to support operational efficiency.
- Proven Experience: At least 4-6 years of experience as an Executive Assistant, ideally supporting C-suite leaders in a remote, tech-focused, or marketplace-driven company.
- Technical Proficiency: Expert-level command of Google Workspace, Slack, Zoom, and project management tools such as Notion, Asana, or Airtable.
- Exceptional Communication: Superior written and verbal English skills, with the ability to distill complex information into clear, actionable executive summaries.
- Discretion and Integrity: A proven track record of handling sensitive corporate information with absolute confidentiality and sound judgment.
- Adaptability: The ability to pivot quickly in a fast-paced startup environment and remain calm under pressure while managing multiple competing priorities.
- Education: A Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Remote-First Culture: Enjoy the flexibility of a 100% remote work environment with a team that values output over hours spent at a desk.
- Professional Growth: Gain direct exposure to elite experts across various industries and learn the inner workings of a high-growth marketplace.
- Competitive Compensation: Receive a salary package that reflects your expertise and the critical nature of your role within the company.
- Health and Wellness: Access to comprehensive health insurance options and paid time off to ensure a healthy work-life integration.
- Modern Tools: A stipend for home office equipment to ensure you have the best setup for success.