About the Role
Filipino Contractors is on an exciting mission to redefine the future of work for companies worldwide. As a General Virtual Assistant, you will serve as the backbone of our clients' operations, acting as a one-stop solution for businesses looking to build world-class teams and place their daily tasks on autopilot. This is a fully remote, graveyard shift position designed for highly organized professionals who thrive in a fast-paced, digital-first environment.
In this role, you will be more than just an administrative aid; you will be a strategic partner responsible for managing complex workflows and ensuring that business processes run seamlessly. From coordinating high-level executive calendars to managing sensitive data through CRM systems, your contributions will directly impact the growth and efficiency of our global partners. We are looking for individuals who are not only capable of executing tasks but are also eager to grow within an inclusive and supportive culture that prioritizes career development and professional stability.
Key Responsibilities- Administrative Management: Store, organize, and maintain digital documents and files; transcribe audio recordings and prepare detailed meeting minutes or lead lists.
- Financial & Marketing Support: Create and send professional invoices, track company expenses, and record payments while updating CRM systems to support marketing and sales campaigns.
- Research & Analysis: Conduct deep-dive research on industry trends, products, and best practices to prepare comparative analysis reports for executive decision-making.
- Executive Coordination: Manage complex team calendars, prevent scheduling conflicts, and handle travel logistics including booking flights, hotels, and rental cars.
- Communication Oversight: Handle incoming and outgoing calls for appointments, manage high-volume email inboxes, and ensure clients are notified of urgent correspondence.
- Project Monitoring: Facilitate internal communications and track project milestones to ensure all deliverables are met on time and according to client preferences.
- Professional Experience: At least 6 months to 1 year of proven experience as a Virtual Assistant or in a similar administrative role.
- Communication Skills: Exceptional verbal and written communication skills in English, with the ability to convey information clearly via phone, email, and instant messaging.
- Technical Proficiency: Tech-savvy with hands-on experience using MS Office, Google Workspace, cloud services, and VoIP technologies.
- Time Management: Solid organizational skills with the ability to prioritize tasks effectively under minimal supervision.
- Work Schedule: Must be willing and able to work during US business hours (graveyard shift in the Philippines).
- System Requirements: A computer with at least a 1.8 GHz processor and 4GB RAM, a noise-canceling USB headset, and a stable internet connection (25 Mbps primary, 10 Mbps backup).
- Education: Must be at least 18 years old and a graduate of Senior High School or higher.
- Comprehensive Health: Health Insurance (HMO) coverage provided upon hiring.
- Financial Incentives: Competitive salary packages based on experience plus performance-based incentives and holiday/overtime pay.
- Flexibility: A 100% work-from-home setup offering a perfect work-life balance.
- Career Growth: Access to upskilling opportunities, paid training, and a clear path for professional advancement within the company.
- Supportive Culture: Join a fun, inclusive, and exceptionally supportive team environment that values job security and stability.